| |
Jeff Martinez
Director of Athletics, University of Redlands
Chair, Division III Management Council
From the Chair of the Management Council
Each year I look forward to arriving at the NCAA Convention for a multitude of reasons. Certainly, the opportunity to visit so many friends and colleagues, the enjoyment of events such as the Delegate Reception and Honors Celebration, not to mention the legislative discussion and voting, are all near the top of my favorites list. However, one of the reasons I enjoy Convention is the anticipation and unpredictability of what happens on the floor as well the conversations within the membership about the future. The 2012 NCAA Convention certainly did not disappoint!
While the NCAA Division III Business Session might have been one of the shortest on record, with all but one piece of legislation brought to the floor being adopted with little conversation and an overwhelming majority, there was still plenty to take away from Convention and some great direction from the membership to our governance structure about work for 2012.
Clearly, we will revisit the Sickle Cell Testing legislation and address the multiple concerns and questions that ultimately resulted in this piece of legislation being referred back to Competitive Safeguards and Medical Aspects of Sports Committee and NCAA Division III Management Council. The questions surrounding the possible future implementation of an academic reporting process as well as the potential future implementation of a financial dashboard system will also need to be addressed. Likewise, I think it safe to say the conversation about implementation of a Division III recruiting calendar or other potential recruiting restrictions was also a hot topic throughout the membership.
Ultimately, I arrived back on my campus with plenty to share and a list of future conversations to look forward to. The NCAA Division III President’s Council , Management Council, and Division III governance staff almost immediately began to plan the agenda and work for the year, based primarily on the outcome and conversations of Convention. The majority of that work filters down to the committee structure, where we count on a larger portion of the membership to be involved in the conversation. However, the cornerstone of Division III is one institution, one vote. Therefore, it is crucial that we as a membership stay engaged throughout the course of the coming year. Likewise, we need to keep each of our respective presidents, chancellors, direct reports, SAAC’s, FAR’s and department members engaged in the conversation and educational process throughout the entire year, as opposed to just the final few weeks before Convention. I look forward to my year as chair of the Management Council, not because of my leadership role, and not because it will be my final year on the Council, but instead because we have some challenging topics and issues that will keep us engaged throughout the year. Best wishes for 2012. Before you know it, I will see you in Grapevine!
Phase III of Manual Enhancements Underway.
The 2012-13 NCAA Division III Manual will include additional improvements designed to enhance user efficiency and consistency among bylaws. These changes were developed from the NCAA staff’s extensive review of the Manual. Last year’s enhancements included easier identification of de minimis violations and restitution bylaws and more consistent use of words and phrases throughout the Manual.
The upcoming Manual will feature only select articles and bylaws being printed, with the full Manual available online and e-publication version of the Manual being made available on a quarterly basis. Resources, educational materials and timely updates will be provided throughout this process to assist the membership with the transition.
Please contact Leeland Zeller at lzeller@ncaa.org or Binh Nguyen at bnguyen@ncaa.org with any questions.
2012 NCAA Convention Proposals Voting Results.
NCAA Division III voting results from the 2012 NCAA Convention are noted below. An asterisk indicates the proposal was adopted and is effective immediately. All others that are adopted, but do not have the asterisk, will be effective August 1, 2012.
|
DIVISION III STAFF UPDATE |
Congratulations to Brandy Hataway on her role as associate director of Academic and Membership Affairs and Division III governance liaison.
Brandy grew up just outside of Rapid City, South Dakota and graduated from the University of Nebraska-Lincoln in 1999 with a Bachelors of Arts in Communication Studies. From 1999-2002, she worked in Washington, DC as a legislative assistant lobbying for an international gold mining company. After leaving Washington, DC, Brandy served as a Senate Aide for U.S. Senator Ben Nighthorse Campbell of Colorado from 2002-2005 handing all constituent services in the Denver metro area for the Departments of Interior, Energy, Defense, Homeland Security, and Veterans Affairs and administered the Senator’s academy nominations process. After the Senator’s retirement, she returned to the University of Nebraska to attend law school graduating in May 2008. Brandy joined the NCAA in June 2008 and prior to her current role, she served as an Assistant Director in Academic and Membership Affairs providing interpretations, serving on the PSA academic team and as a lead on the legislative relief waiver team. Brandy is married to Larry and they have two sons, Nolan (4) and Jensen (18 months).
We wish Brandy all the best in her new role!
| CONFERENCE AND MEMBER INSTITUTION EDUCATIONAL TOOLS AND OPPORTUNITIES |
AMA Education on Demand.
The Academic and membership affairs staff continues to bring you educational videos through AMA Education on Demand. These videos can be accessed by clicking on the Resource tab within LSDBi. The AMA Education on Demand videos are located in the Education Materials/Information menu. Videos are categorized by division and subject matter. New to the AMA Education on Demand site this month is a 2012 NCAA Post-Convention update.
NCAA Directory.
To ensure you are receiving information from the national office in a timely manner, please review your contact information via the NCAA Directory. You can find your membership listing via the NCAA Directory online on the membership side of NCAA.org. Hover over Contact and select the fourth link called NCAA Directory. You can view the details of the personnel listings by clicking the individual names. If you need to make changes, please use the Change Request link at the top right hand corner of the page. The Change Request link in the NCAA Directory is the preferred method of updating membership information throughout the year. The contact information is accessed daily in order to disseminate information to appropriate contacts for all services provided by the national office. By listing all these contacts on the directory page, it allows the user to request a personnel update at any time throughout the year for any of the contacts listed. Further, providing updates periodically allows the national office staff the opportunity to be more prompt in responding to such requests. For example, if a head coach leaves your institution you should provide the national office the update as soon as a replacement or interim has been named.
The NCAA Forum is entering a new era. This year’s event will not only engage participants on Title IX and women in sports topics, but will now expand to include broader inclusion presentations and best practice discussions on race/ethnicity, LGBT and disability. The Forum also brings together our affiliate organization partners and legal advisors, and provides an opportunity to exchange ideas with campus and conference leaders.
Location: New Orleans - during Jazz Fest Dates: April 29 -May 1, 2012
Agenda topics include:
- Five general session presentations on current topics related to women, race/ethnic minorities, disabilities, LGBT communities and international student-athlete participation.
-
Title IX overview discussing the law, EADA, audits, sexual harassment, retaliation cases, equitable pay and personnel policies.
-
Developing policy on inclusion, hiring practices, staff and student-athlete behavior and LGBT accommodation.
-
CEO engagement for a successful Inclusion Initiative, Being an Ally, Building successful Employee Resource Groups.
-
Division I presidential retreat initiatives, certification and financial aid changes.
-
Mentoring and retaining coaches.
And many more in development…
For more information: https://www.planningpoint.net/Events/EQUITYANDINCLUSION
2012 NCAA Regional Rules Seminars.
Registration for the 2012 NCAA Regional Rules Seminars opens in early February. The Regional Rules Seminars will be conducted May 14-18 in Anaheim, California and June 4-8 in Atlanta, Georgia. The Regional Rules Seminar schedule grid and session descriptions will be available through the registration system and on the Regional Rules Seminars web page.
- Highlights and unique offerings for the 2012 Regional Rules Seminars:
- Wednesday morning sessions include: the Enforcement Experience, Gender Equity and Student-Athlete Affairs programming.
- Partnership with NAAC to bring attendees a practical application perspective for concepts and new legislation presented by NCAA staff.
- Best practices for several topics will be discussed in roundtable sessions to encourage personal dialogue with seminar attendees.
- Presentation materials and educational videos will be available prior to seminars for attendee review and preparation.
Questions about the Regional Rules Seminars should be directed to the academic and membership affairs staff or regionalrules@ncaa.org.
As a reminder, per NCAA Constitution 3.2.4.15, Division III institutions are required to send an institutional representative to Regional Rules Seminars once-in-three years.
New England Compliance Seminar Pilot .
A New England Compliance Seminar pilot will be open to those institutions in the following 8 New England conferences:
- The Commonwealth Coast Conference;
- Great Northeast Athletic Conference;
- Little East Conference;
- Massachusetts State Collegiate Athletic Conference;
- New England Collegiate Conference;
- New England Small College Athletic Conference;
- New England Women’s and Men’s Athletics Conference; and
- North Atlantic Conference.
The pilot will be conducted June 12 at Babson College. If your institution is eligible to attend, questions should be directed to your conference commissioner. Registration for the seminar is a prerequisite and will be administered via a separate non-NCAA registration system that will be managed by the 8 New England conference commissioners. Registration for the New England Compliance Seminar pilot will not be available via the NCAA Regional Rules Seminars website. Details about the seminar will be sent directly to New England institutions by conference commissioners in late February.
Collection of Graduation Rates Data to Begin in March.
Graduation rates data collection will begin in early March. Institutions will be sent information related to the data collection process with access to detailed instructions and an updated frequently asked questions document. As a reminder, graduation rates data are due to the NCAA not later than Tuesday, June 1.
Please contact Maria DeJulio at mdejulio@ncaa.org or Eric Hartung at ehartung@ncaa.org with any questions.
Student-Athlete Reinstatement Welcome and Prize Money Reminder.
The student-athlete reinstatement staff welcomes four new members to the NCAA Division III Committee on Student-Athlete Reinstatement: Jan Hathorn, director of athletics at Washington and Lee University; Dr. Charlie Wilson, faculty athletics representative at Olivet College; Jennifer Dubow, interim commissioner of the Colonial States Athletic Conference; and SAAC representative Steven Berardi, a baseball student-athlete at Ursinus College. The reinstatement staff would like to thank Mary Jo Gunning, Angela Bauman and Donny Brooks for their time and service to the committee.
In light of recently adopted legislation, a Division III enrolled student-athlete may accept prize money up to actual and necessary expenses based on his or her place finish in an open athletics event, provided the event occurs outside of the institution's declared playing and practice season and during the official summer vacation period. Please note the prize money received shall not exceed the student-athlete's actual and necessary expenses and must be provided by the sponsor of the open event. For further information regarding prize money please see NCAA Division III Bylaw 12.1.5.1. The reinstatement staff and committee members encourage institutions to educate student-athletes regarding the permissibility and requirements of this legislation in an effort to avoid violations triggering ineligibility. The committee's guidelines are broken into three distinct groups based on the particular violation: (1) student-athletes who receive prize money less than actual and necessary expenses during an impermissible time period (e.g., nonsummer vacation period); (2) student-athletes who receive prize money during a permissible time period; however, the prize money received exceeds actual and necessary expenses; and (3) student-athletes who receive prize money both during an impermissible time period and the prize money received exceeds actual and necessary expenses. The committee indicated for student-athletes who fall into the first category of violations and receive prize money less than expenses during an impermissible time period, the student-athletes shall make repayment of the impermissible prize money received. Student-athletes who fall into the second category of violations and receive prize money during a permissible time period (e.g., summer vacation); however, the prize money received exceeds the student-athlete's actual and necessary expenses, shall repay the prize money above expenses and be withheld from competition based on the amount of prize money exceeding actual and necessary expenses. Finally, student-athletes who fall into the third category and receive prize money both during an impermissible time period and above expenses, shall repay all of the prize money received and be withheld from competition based on the total amount of prize money received. The committee noted in cases where the impermissible prize money received greatly exceeds $500, the reinstatement staff may consider whether additional withholding including permanent ineligibility, is appropriate. For further information regarding the withholding conditions imposed for specific dollar values, please see the Division III Committee on Student-Athlete Reinstatement guidelines, which can be found on the student-athlete reinstatement website at www.ncaa.org.
Division III Ethnic Minority and Women’s Internship and Strategic Alliance Matching Grant.
Thank you to all who submitted applications for the programs. The application numbers went up slightly from last year.
Ethnic Minority and Women’s Internship applications - 62
Strategic Alliance Matching Grant applications - 24
The Student-Athlete Affairs department will continue to work with institutions/conference that have outstanding organizational charts and/or signature pages.
Please contact Courtney Lovely at clovely@ncaa.org if you need any other information or have any questions.
Playing Rules and Officiating Report is Now Available.
Click here to review the report from the January 11, 2012, PROP meeting.
Institutional Self-Study Guide (ISSG) Reminder.
NCAA Constitution 6.3.1 requires all NCAA Division III institutions to conduct a comprehensive self-study and evaluation of their athletics programs at least once every five years. The full ISSG and requirements for supporting documentation will be available for completion beginning on February 15, 2012. This information must be entered into the electronic Self-Study Program by all institutions; fax, hard copy, or email submissions of the ISSG will not be accepted.
The Self-Study Program is located behind the Single-Source Sign-On System and can be accessed via the My Application link on the membership side of NCAA.org (if access has been granted by the institution’s Single-Source Sign-On Administrator). The guide below is designed to assist member institutions in accessing the ISSG. Institutions that need technical assistance are asked to send questions via email to Debbie Brown at dbrown@ncaa.org.
The following schools are required to complete their ISSG and supporting documentation by June 1, 2012:
Accessing the Digital Institutional Self-Study Guide (ISSG).
The NCAA Division III Institutional Self-Study Guide (ISSG) has moved to an online-only format. Beginning with the 2011-12 academic year, submission through the Self-Study Guide program is the only format that will be recognized as meeting the once-in-five-year membership requirement. The digital ISSG will be available for membership use at any time, and is not limited only to those institutions and conferences that are due for submission.
Please note that access must be granted to this application via the Single-Source Sign-On system. To access the Single-Source Sign-On system, log in on the membership area of ncaa.org by clicking on the "Member Login" link in the upper right-hand corner.
On the membership login page, enter the user ID and password that you have selected.
Once you are logged in, navigate to the Business Apps system by running your mouse over the "Governance" tab and then clicking on "Login to NCAA Business Apps" in the menu that appears.
You will then see the following page:
This page is the login area for the Single-Source Sign-On system. On this page, you will use the user ID and password that you entered to access the membership area of ncaa.org. Once you have logged in, you will see the “My Applications” tab in the Business Apps system, which shows the list of programs to which you currently have access.
While you are logged into the Business Apps system, you are also able to see your available programs on your ncaa.org homepage. Return to ncaa.org by typing it into your browser address bar. Then click on the member login link in the upper right-hand corner. You should now see a "My Account Links" box in the bottom center of your ncaa.org homepage with the same links.
Contact your Single-Source Sign-On Administrator if you do not see the “Self-Study Guide” program link on the “My Applications” tab in the Business Apps system or in the “My Account Links” box on your NCAA.org homepage.
Once you have received the proper access to the self-study guide, click on the link to enter the program. The ISSG user guide with full instructions and a copy of the Division III Strategic Plan are available on the Self-Study Guide program home page for your assistance.
Technical questions relating to the ISSG should be directed to Debbie Brown at dbrown@ncaa.org. Questions about the Single-Source Sign-On process should be directed to the web help staff at webhelpdesk@ncaa.org.
The National Student-Athlete Advisory Committee (SAAC) recognizes successful conference and institutional SAACs at its meetings in July, November and January. The SAAC Spotlight features institutions and conferences demonstrating “best practices” that enhance the campus and conference SAAC and illustrate Division III attributes.
The committee would like to recognize all of those institutions and conferences participating in the Special Olympics Partnership. Thank you for supporting this initiative and demonstrating the power of Division III student-athletes working together for a common purpose. For more information about the partnership and to share your stories please visit www.ncaa.org/D3SpecialOlympics.
During its July and November meetings, the committee selected Washington College, and the Old Dominion Athletic Conference to spotlight.
Campus:
Washington College
The Washington College baseball team spent the fall semester embarking on various community service projects. As the list of community service grew and evolved, it was named the "Shoremen Nine," one community service project for every position on the field.
Early in the year, the team assisted with a pair of road races to raise money for various foundations. The Shoremen were also involved in local schools via the Character Counts program and Chestertown Halloween Parade. One of the more interesting projects involved helping out at the Eastern Neck Wildlife Refuge, located on the Chesapeake Bay, by cleaning up garbage that had floated ashore - from tires to aluminum cans. The team also formed a partnership with Sacred Heart Church, located right down the street from the College, where the Shoremen assisted in a pair or projects. Finally, with the Holidays coming, the Shoremen teamed up with the Salvation Army by ringing the bell at the local supermarkets leading up to winter break and participated in a food drive for the Kent County Food Bank.
Conference:
Old Dominion Athletic Conference
In November, Special Olympics Virginia (SOVA) and the ODAC SAAC teamed up for an end-of-the-season volleyball celebration at Sweet Briar College. The event marked the first time all 13 ODAC schools partnered with SOVA to host a regional event.
The day kicked off with each Special Olympic athlete being partnered up with an ODAC SAAC member as “a buddy for the day.” ODAC SAAC members and Special Olympic athletes then teamed up and competed in several volleyball games and skills sessions during the morning. The celebration concluded with a luncheon and an end-of-the-year banquet. During that time, ODAC SAAC members presented each Special Olympics athlete with a certificate and a mini volleyball signed by the ODAC SAAC members. Additionally, Molten donated one dozen volleyballs to SOVA’s volleyball team.
| KEY DATES FOR FEBRUARY THROUGH APRIL 2012 |
| Comments or feedback are appreciated. Contact Marquette Potter at mpotter@ncaa.org. |
Division III Positioning Statement
Follow your passions and discover your potential. The college experience is a time of learning and growth – a chance to follow passions and develop potential. For student-athletes in Division III, this happens most importantly in the classroom and through earning an academic degree. The Division III experience provides for passionate participation in a competitive athletic environment, where student-athletes push themselves to excellence and build upon their academic success with new challenges and life skills. And student-athletes are encouraged to pursue the full spectrum of opportunities available during their time in college. In this way, Division III provides an integrated environment for student-athletes to take responsibility for their own paths, follow their passions and find their potential through a comprehensive educational experience.
|
|
